{"id":7730,"date":"2020-07-08T12:17:55","date_gmt":"2020-07-08T12:17:55","guid":{"rendered":"https:\/\/www.vyapin.com\/blog\/?p=7730"},"modified":"2024-02-19T03:51:07","modified_gmt":"2024-02-19T03:51:07","slug":"do-i-need-planning-even-if-i-have-a-sharepoint-migration-tool","status":"publish","type":"post","link":"https:\/\/www.vyapinsoftware.com\/blog\/do-i-need-planning-even-if-i-have-a-sharepoint-migration-tool","title":{"rendered":"SharePoint Migration Planning: A practical approach to build your own checklist"},"content":{"rendered":"\n<p>Is <strong>SharePoint Migration<\/strong> just a small technical job or is it a process that entails the inputs of several different stake holders of an organization?<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"1024\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2020\/07\/Do-I-Need-Planning-Even-If-I-Have-A-SharePoint-Migration-Tool_-1024x1024.png\" alt=\"\" class=\"wp-image-7733\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2020\/07\/Do-I-Need-Planning-Even-If-I-Have-A-SharePoint-Migration-Tool_-1024x1024.png 1024w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2020\/07\/Do-I-Need-Planning-Even-If-I-Have-A-SharePoint-Migration-Tool_-300x300.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2020\/07\/Do-I-Need-Planning-Even-If-I-Have-A-SharePoint-Migration-Tool_-150x150.png 150w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2020\/07\/Do-I-Need-Planning-Even-If-I-Have-A-SharePoint-Migration-Tool_-768x768.png 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2020\/07\/Do-I-Need-Planning-Even-If-I-Have-A-SharePoint-Migration-Tool_-624x624.png 624w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2020\/07\/Do-I-Need-Planning-Even-If-I-Have-A-SharePoint-Migration-Tool_.png 1080w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Migration provides yet another opportunity to fully realize and further <strong>improve a company\u2019s collaboration, productivity and content management<\/strong> processes. A thorough and detailed SharePoint migration planning not only <strong>improves the time and effort<\/strong> involved in the actual migration but also gives the opportunity to validate if all related business goals could be accomplished prior to establishing the SharePoint environment.<\/p>\n\n\n\n<p>During migration it is very important to <strong>find out all customizations<\/strong> in your source environment and decide if they can be swapped by out-of-the-box (OOTB) capabilities or have to upgraded to the new SharePoint version or need to be re-built to cope with the evolving of technology.<\/p>\n\n\n\n<p>Most organizations will <strong>sign up with consulting companies<\/strong> to analyze their content infrastructure, assess their migration approach and migration action plan, and then perform the actual migration.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Migration Planning<\/strong><\/h2>\n\n\n\n<p>The team that is going to perform the migration should <strong>have a complete overview of the current inventory of the source environment<\/strong> so that the team knows the structure, size and the quality of the content that needs to be migrated into their destination SharePoint environment.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Important points<\/strong> <strong>to consider before a SharePoint migration:<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Do you have complete <strong>visibility <\/strong>of all the content in your source platforms?<\/li>\n\n\n\n<li>Are the organizational <strong>objectives <\/strong>in Content and Collaboration likely to be met? This is one of the most important aspect that most companies pay less attention to.<\/li>\n\n\n\n<li>Is a <strong>consultant <\/strong>required <strong>or<\/strong> <strong>in-house<\/strong> IT people are enough?<\/li>\n\n\n\n<li>Are you <strong>migrating only what needs to be moved<\/strong> to Destination SharePoint?<\/li>\n\n\n\n<li>Does the migration <strong>remove content bloat<\/strong>?<\/li>\n\n\n\n<li>Is the migration approach <strong>optimized <\/strong>for time and effort?<\/li>\n\n\n\n<li>Can <strong>test runs<\/strong> of migration be done and important results validated before the actual migration?<\/li>\n\n\n\n<li>Has the destination SharePoint environment been set up keeping in mind the critical factors of <strong>Governance, Security and Accessibility<\/strong>?<\/li>\n\n\n\n<li>Do you have a fairly close <strong>estimate on the total costs<\/strong> of the migration? This is possible only if you have a sound migration plan.<\/li>\n\n\n\n<li>A cut off and switch over plan will be very useful. Is there a <strong>temporary rollback plan<\/strong> if migration does not go well as planned?<\/li>\n<\/ul>\n\n\n\n<p>Employing the right consultants may be costly but their proficiency will be helpful for the organization in SharePoint architecture planning and hassle free migration. <\/p>\n\n\n\n<p>On the other hand, <strong>third-party SharePoint migration tools<\/strong> are becoming more sophisticated and coming up with newer capabilities that may pay off if a company decides to perform the migration with in-house staff without the assistance of consultants. <\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>If you want to perform a large migration with complexities in SharePoint metadata and content, then you may need some third-party tools like Vyapin\u2019s&nbsp;<strong><a href=\"https:\/\/www.vyapinsoftware.com\/products\/sharepoint-migration\/dockit\/sharepoint-migration-tools\">Dockit Migrator<\/a><\/strong>&nbsp;for SharePoint and Office 365.<\/p>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>Is SharePoint Migration just a small technical job or is it a process that entails the inputs of several different stake holders of an organization? Migration provides yet another opportunity to fully realize and further improve a company\u2019s collaboration, productivity and content management processes. A thorough and detailed SharePoint migration planning not only improves the [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":7733,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[15],"tags":[131,60],"class_list":["post-7730","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-sharepoint-migration","tag-office-365-migration-planning","tag-sharepoint-content-migration"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/7730","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/comments?post=7730"}],"version-history":[{"count":5,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/7730\/revisions"}],"predecessor-version":[{"id":8364,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/7730\/revisions\/8364"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/media\/7733"}],"wp:attachment":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/media?parent=7730"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/categories?post=7730"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/tags?post=7730"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}