{"id":7387,"date":"2019-09-09T12:08:26","date_gmt":"2019-09-09T12:08:26","guid":{"rendered":"https:\/\/www.vyapin.com\/blog\/?p=7387"},"modified":"2021-05-25T14:39:39","modified_gmt":"2021-05-25T14:39:39","slug":"management-tools-for-office-365","status":"publish","type":"post","link":"https:\/\/www.vyapinsoftware.com\/blog\/management-tools-for-office-365","title":{"rendered":"Management Tools for Office 365"},"content":{"rendered":"\n<p>To keep your\nOffice 365 environment secure and compliant, it is vital to manage each and\nevery element of office 365 in your organization with utmost care and scrutiny.\n&nbsp;Microsoft provides two native Office 365\nmanagement tools which helps Office 365 admins in managing Office 365 in their\norganization.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><a rel=\"noreferrer noopener\" aria-label=\"Admin Center (opens in a new tab)\" href=\"https:\/\/docs.microsoft.com\/en-us\/office365\/admin\/admin-overview\/about-the-admin-center\" target=\"_blank\">Office 365 Admin Center<\/a><\/li><li><a href=\"https:\/\/www.microsoft.com\/en-us\/cloud-platform\/system-center\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"Microsoft System Center (opens in a new tab)\">Microsoft System Center<\/a><\/li><\/ul>\n\n\n\n<p>(For admins who need advanced and OOTB management needs for Office 365, they can rely on third-party solutions like <strong><a href=\"https:\/\/www.vyapinsoftware.com\/office-365-management-tool\" target=\"_blank\" rel=\"noreferrer noopener\">Vyapin Microsoft 365 Management Suite<\/a><\/strong> from Vyapin Software who provide management solutions for Office 365). <\/p>\n\n\n\n<h2>MICROSOFT OFFICE 365 ADMIN CENTER<\/h2>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><a class=\"lightbox\" href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-admin-center.png\" rel=\"lightbox\" data-lbwps-width=\"720\" data-lbwps-height=\"459\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-admin-center-300x191.png\"><img loading=\"lazy\" decoding=\"async\" width=\"720\" height=\"459\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-admin-center.png\" alt=\"\" class=\"wp-image-7388\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-admin-center.png 720w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-admin-center-300x191.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-admin-center-624x398.png 624w\" sizes=\"auto, (max-width: 720px) 100vw, 720px\" \/><\/a><\/figure><\/div>\n\n\n\n<p>By logging\ninto an Office 365 account as Administrator, you can view the Admin Center of\nOffice 365. The navigation panel on the left side of the Admin Center helps you\nin managing various elements in your Office 365 environment. The navigation\npanel has the options to <strong>manage Users,\nDomains, Billing, Service Settings, and Admin<\/strong>.<\/p>\n\n\n\n<p>For SMB\nlicenses, the Dashboard has options for <strong>setup,\nadding users, billing, and managing domains<\/strong>. For Enterprise licenses, you\ncan <strong>set policies for Mail and Passwords,\ncreate groups and shared mailboxes, purchase new licenses for new accounts,\npurchase subscriptions to more Office 365 services, etc<\/strong>. The Admin menu has\ngranular management features and access to all settings in separate admin\ncenters for Exchange, SharePoint, Skype for Business and other Office 365 apps.<\/p>\n\n\n\n<p>Below are some of the management features available in native Office 365 Admin Center:<\/p>\n\n\n\n<h3>Users and roles<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Delete\na user<\/li><li>Restore\nuser<\/li><li>Reset\npasswords<\/li><li>Set\npassword to never expire<\/li><li>Let\nusers reset passwords<\/li><li>Resend\nuser password<\/li><li>Give\nmailbox permissions to another user<\/li><li>Change\na user name and email address<\/li><li>Create,\nedit, or delete a custom user view<\/li><li>Add\nnew employee<\/li><li>Remove\nformer employee<\/li><li>Get\naccess to and back up a former user&#8217;s data<\/li><li>About\nadmin roles<\/li><li>Assign\nadmin roles<\/li><li>About\nExchange Online admin role<\/li><\/ul>\n\n\n\n<h3>Email<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Add\nanother email alias for a user<\/li><li>Create\na shared mailbox<\/li><li>Convert\nuser mailbox to shared mailbox<\/li><li>Change\nemail address<\/li><li>Configure\nFocused Inbox<\/li><li>Create\nsignatures and disclaimers<\/li><li>Create,\nedit, or delete a security group<\/li><li>Configure\nemail forwarding<\/li><li>Email\ncollaboration<\/li><li>Add\nuser or contact to distribution list<\/li><li>Configure\nClutter<\/li><li>Remove\nlicense from shared mailbox<\/li><\/ul>\n\n\n\n<h3>Activity reports and analytics<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Usage\nanalytics<\/li><li>Enable\nusage analytics<\/li><li>Get\nthe latest version of usage analytics<\/li><li>Navigate\nand utilize reports<\/li><li>Active\nuser in usage reports<\/li><li>Customize\nreports<\/li><li>Usage\nanalytics data model<\/li><li>Usage\nanalytics errors<\/li><\/ul>\n\n\n\n<h3>Manage<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Change\ncontact preferences<\/li><li>Change\naddress, contact, and more<\/li><li>Update\nphone number and email address<\/li><li>Set\npassword expiration policy<\/li><li>Customize\nthe app launcher<\/li><li>Requirements\nfor Centralized Deployment<\/li><li>Use\nCentralized Deployment to deploy add-ins<\/li><li>Find\nyour partner or reseller<\/li><li>Room\nand equipment mailboxes<\/li><li>Send\nemail as distribution list<\/li><li>Upgrade\ndistribution lists<\/li><li>Share\nsites with external users<\/li><li>Share\ncalendars with external users<\/li><li>Customer\nLockbox requests<\/li><\/ul>\n\n\n\n<h3>Licenses<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Assign\nlicenses to users<\/li><li>Remove\nlicenses from users<\/li><li>Remove\nlicenses from subscription<\/li><li>Resolve\nlicense conflicts<\/li><\/ul>\n\n\n\n<h3>Groups<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Create\nan Office 365 Group<\/li><li>Manage\ncreation of Groups<\/li><li>Choose\ndomain to create Groups<\/li><li>Groups\nnaming policy<\/li><li>Allow\nmembers to send as or send on behalf of Group<\/li><li>Add\nor remove members from groups<\/li><li>Office\n365 Group Expiration Policy<\/li><li>Restore\ndeleted Group<\/li><li>Manage\nguest access in Groups<\/li><\/ul>\n\n\n\n<h2>MICROSOFT OFFICE 365 SYSTEM CENTER<\/h2>\n\n\n\n<p>Now-a-days, IT infrastructure management emphasizes more on how to manage data and applications wherever they reside. If the right technology and tools are not in place, these complex environments can turn out to be expensive and time-consuming to manage. Microsoft System Center provides a streamlined datacenter management experience for o365 admins to keep all the Office 365 elements whether on-premises, in the cloud, or across platforms under control.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"770\" height=\"578\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-system-center.png\" alt=\"\" class=\"wp-image-7389\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-system-center.png 770w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-system-center-300x225.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-system-center-768x576.png 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-system-center-624x468.png 624w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/o365-system-center-200x150.png 200w\" sizes=\"auto, (max-width: 770px) 100vw, 770px\" \/><\/figure><\/div>\n\n\n\n<p>The Microsoft\nService Center includes components like the <strong>Operations Manager<\/strong> (SCOM, formerly known as Microsoft Operations\nManager), <strong>Configuration Manager<\/strong> (SCCM,\nformerly known as Systems Management Server) and <strong>Data Protection Manager<\/strong>. IT Admins can use these components to get\ninsight about the status of their organization\u2019s IT structure, policies,\nprocesses and &nbsp;manage secure systems and\nautomate operations.<\/p>\n\n\n\n<h2>THIRD-PARTY OFFICE 365 MANAGEMENT\nTOOLS <\/h2>\n\n\n\n<p>Every\nthird-party tool comes with unique features for certain Office 365 apps. For instance,\na third-party vendor may have a tool just for managing Office 365 Users,\nGroups, Licenses, and Permissions. Some vendor\u2019s product may be capable of\nmanaging your entire Office 365 environment security and Data Loss Prevention\n(DLP). Most of the Microsoft 365 Management tools provided by third parties will provide\nbetter user experience with customizable management features.<\/p>\n\n\n\n<p>One such solution is <a href=\"https:\/\/www.vyapinsoftware.com\/office-365-management-tool\">Vyapin Microsoft 365 Management Suite<\/a>. The suite has several powerful features such as User provisioning \/ Deprovisioning, add \/ remove any user from groups based on their user roles and view all information that a user may have access to.&nbsp; The suite also has all the tools needed for Security management, audit and compliance within the organization.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/office-365-management-suite.png\" data-lbwps-width=\"940\" data-lbwps-height=\"560\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/office-365-management-suite-300x179.png\"><img loading=\"lazy\" decoding=\"async\" width=\"940\" height=\"560\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/office-365-management-suite.png\" alt=\"\" class=\"wp-image-7390\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/office-365-management-suite.png 940w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/office-365-management-suite-300x179.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/office-365-management-suite-768x458.png 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2019\/09\/office-365-management-suite-624x372.png 624w\" sizes=\"auto, (max-width: 940px) 100vw, 940px\" \/><\/a><\/figure><\/div>\n\n\n\n<p>There are very few third party <a href=\"https:\/\/www.vyapinsoftware.com\/office-365-management-tool\">Microsoft 365 Management tools<\/a> that come with a wide-range of capabilities allowing you to pick solutions that fit your organization\u2019s needs. One such third-party vendor is <strong><a href=\"https:\/\/www.vyapinsoftware.com\">Vyapin<\/a>, <\/strong>which provides customizable, advanced and out-of-the-box tools for O365 that are cost effective and more powerful than the native Microsoft 365 Management tools.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>To keep your Office 365 environment secure and compliant, it is vital to manage each and every element of office 365 in your organization with utmost care and scrutiny. &nbsp;Microsoft provides two native Office 365 management tools which helps Office 365 admins in managing Office 365 in their organization. Office 365 Admin Center Microsoft System [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":7389,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[146],"tags":[45,141,111],"class_list":["post-7387","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-do-you-know","tag-office-365-management","tag-office-365-management-suite","tag-office-365-management-tool"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/7387","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/comments?post=7387"}],"version-history":[{"count":18,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/7387\/revisions"}],"predecessor-version":[{"id":7943,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/7387\/revisions\/7943"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/media\/7389"}],"wp:attachment":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/media?parent=7387"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/categories?post=7387"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/tags?post=7387"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}