- \n
- Performance enhancement.<\/li>\n
- Added an Export Statistics window, to show the number of folders, items that are exported from each of the processed folders.<\/li>\n
- Inclusion of \u2018Activity Log Viewer\u2019 option.<\/li>\n<\/ul>\n<\/li>\n
- In the Microsoft 365 Manager<\/strong><\/a> module, we have modified the \u201cMailbox Folder Permissions\u201d feature to introduce separate folder permission management for each folder in a mailbox.<\/li>\n<\/ul>\n
Bug fix for scheduled task with period\/dot (.) in its name:<\/h2>\n
The application provides means to export or email its reports by using Windows Scheduled tasks, which are stored as files in file system. In the previous versions of Vyapin Microsoft 365 Management Suite, if a user creates a schedule task with a period\/dot (.) in its name (e.g., My.PST.export task), then the task will fail to run at the scheduled time. Additionally, the user will face the following issues:<\/p>\n
- \n
- Unable to delete that task.<\/li>\n
- \u2018Open Export location\u2019 not functioning.<\/li>\n
- Empty values for \u2018Task Details\u2019 and \u2018Task History\u2019.<\/li>\n
- When editing the PST export task, it will open some other feature instead of PST window.<\/li>\n<\/ol>\n
Now, we have tuned the application to run the schedule tasks even if the task contains period\/dot (.) in it. Henceforth, the above-mentioned issues (a, b, c and d) also will not occur.<\/p>\n
Improvements in the PST export feature:<\/h2>\n
We have added a few significant enhancements to the most sought-after feature (Export Message Folders and Online Archive to PST<\/strong>), in this new version of the product, as described below.<\/p>\n
Performance enhancement:<\/h3>\n
The previous version of Vyapin Microsoft 365 Management Suite application used a single thread approach to export the message folders as PST. This has led the application to perform the export in a sequential manner leading to long running export process.<\/p>\n
Since most of our customers are using PST export feature in our application extensively, we have refined the export process by leveraging the multi-threaded approach. This will definitely give the users improved performance throughput in PST export, especially in the case of bulk export.<\/p>\n
New Export Statistics window showing the number of folders, items that get exported:<\/h3>\n
For the PST Export task that is currently running, we have included a new status dialog with information about progress of the task. The details include \u2018Number of folders to process\u2019, \u2018Number of folders processed\u2019 and \u2018Current folder in process\u2019 along with the count and name of the mailbox and its folders in the \u2018Task Runner\u2019 dialog (as shown in the below snapshots).<\/p>\n
![\"Office](\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2017\/09\/Office-365-PST-Export-Task-Runner.png\")
<\/a><\/p>\n![\"Office](\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2017\/09\/Office-365-PST-Export-Task-Runner-1.png\")
<\/a><\/p>\nThis will enable users to know the current status of the export process and based on the details provided in the task runner, he\/she can calculate the approximate time for the task to complete. This is more useful especially in the context of long running export, where the user would be clueless about what is getting exported and how long will it to take to complete. Meanwhile, they can work on something else.<\/p>\n
Inclusion of \u2018Activity Log Viewer\u2019 option for PST export feature:<\/h3>\n
We have included a separate \u2018Activity Log Viewer\u2019 option to have a track for the end user about the number of folders, items and attachments exported along with the processed folders and items failed to process.<\/p>\n
The end user can launch the \u2018Activity Log Viewer\u2019 dialog by performing the following steps:<\/p>\n
- \n
- Create a new PST export task by navigating (Office 365 Export –> New Task –> Mailbox Export –> select \u2018Export Message Folders and Online Archive to PST\u2019 in the Export option).<\/li>\n
- Select the mailbox and run the export task.<\/li>\n
- Once the export task is complete, select the newly created task (e.g., PST Export v4.0.1) as shown in the below screenshot (numbered as 1) and select \u2018Task History\u2019 icon as shown in (numbered as 2).<\/li>\n
- In the \u2018Task History\u2019 window, click \u2018View Export Statistics\u2019 hyperlink as shown in the screenshot (numbered as 3) which is available under \u2018Statistics\u2019 column.<\/li>\n
- It will open up the \u2018Activity Log Viewer\u2019 dialog.<\/li>\n<\/ul>\n
![\"\"](\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2017\/09\/View-Office-365-Export-Statistics-1.png\")
<\/a><\/p>\n- \n
- The \u2018Summary\u2019 tab will provide you the exported information about the total number of folders, items and items with attachments.<\/li>\n
- The \u2018Details\u2019 tab will give you the \u2018Mailbox address\u2019, \u2018Folder name\u2019, \u2018Folder Path\u2019, \u2018Number of items in folder\u2019 and \u2018Number of items exported\u2019 details.<\/li>\n
- The \u2018Failed Items\u2019 tab will have details about the items which failed to export (if any).<\/li>\n<\/ul>\n
Microsoft 365 Manager module – Enhanced \u201cMailbox Folder Permissions\u201d feature by introducing separate folder permission management provision for each folder in a mailbox.<\/h2>\n
For another frequently used report in the application, namely, \u2018Mailbox Folder Permissions<\/em>\u2019, we have received much customer feedback. Based on this, we have made certain major UI changes so that the feature is more flexible but still remains ease of use for our customers. This new report window will present the report details and the provision to manage the permissions in a single screen, unlike the multiple clicks when using Outlook. Here is how the new \u2018Mailbox Folder Permissions\u2019 report looks like:<\/p>\n
![\"Office](\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2017\/09\/Mailbox-Folder-Permission-Report.png\")
<\/a><\/p>\nSkeleton of the \u2018Mailbox Folder Permissions\u2019 report (shown above):<\/h3>\n
In the left pane of the report window, all the mailboxes of the configured tenant in the \u2018Configuration Settings\u2019 dialog will be displayed. Here, user can enumerate the mailboxes, their folders and up to \u2018n\u2019 level of sub folders.<\/p>\n
In the top right pane of the report, you can add the new user accounts using
![\"Add-button\"](\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2017\/09\/Add.png\")
<\/a>\u00a0button and remove the user accounts using the ![\"Remove](\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2017\/09\/Remove.png\")
<\/a>\u00a0button.<\/p>\nIn the bottom right pane, you can set the permission level for the user accounts from the available default levels in the drop down list.<\/p>\n
How to use the \u2018Mailbox Folder Permissions\u2019 report:<\/h3>\n
Once the \u2018Mailbox Folder Permissions\u2019 report is launched, select the required mailbox (e.g., Meganb@EMS351957.onmicrosoft.com) or its folder for which the user account and permissions have to be modified.<\/p>\n
![\"Office](\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2017\/09\/Office-365-User-Mailbox-Selection.png\")
<\/a><\/p>\nFrom the above screen, you can see that the \u201cMeganb@EMS351957.onmicrosoft.com\u201d mailbox content is enumerated and the \u2018Internal Screens\u2019 sub folder present under the \u2018Inbox\u2019 folder is selected. In the right pane, you can see the currently available users who are assigned permissions and the permission levels for the \u2018Internal Screens\u2019 folder.<\/p>\n
Once the required mailbox \/ folder is selected, you can add the new user accounts by clicking
<\/a>\u00a0button. This will open the \u2018User Picker\u2019 dialog and based on the requirement, you can add \u2018n\u2019 number of user accounts from the list of available users displayed in the dialog (as shown below).<\/p>\n![\"Office](\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2017\/09\/Office-365-User-Picker.png\")
<\/a><\/p>\nOnce the user accounts are selected, click OK button and the selected users will be displayed in the Mailbox Folder Permissions report window.<\/p>\n
NOTE:<\/em><\/strong> The user accounts will not be added\/remove unless the end user clicks the \u2018Apply Permissions\u2019 button.<\/em><\/p>\n
By default, the permission levels of the added user accounts will be in \u2018None\u2019 state. To change the permission levels, select a specific user account and select anyone of the permissions levels from the drop down list. User can also set the custom levels of his \/ her own choice of permission level from the list of available attributes.<\/p>\n
Additionally, one can use the \u201cApply permissions to sub-folders\u201d<\/strong> option, if the user is willing to add the same set of users and the corresponding permission levels of the root folder to the sub folders available underneath.<\/p>\n
![\"Apply](\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2017\/09\/Apply-Permissions-for-Sub-Folders.png\")
<\/a><\/p>\n