{"id":4946,"date":"2017-05-03T16:03:20","date_gmt":"2017-05-03T10:33:20","guid":{"rendered":"http:\/\/www.vyapin.com\/blog\/?p=4946"},"modified":"2021-05-12T07:48:28","modified_gmt":"2021-05-12T07:48:28","slug":"new-version-of-vyapin-office-365-management-suite-v4-0-released","status":"publish","type":"post","link":"https:\/\/www.vyapinsoftware.com\/blog\/new-version-of-vyapin-office-365-management-suite-v4-0-released","title":{"rendered":"Vyapin Microsoft 365 Management Suite (v4.0) released"},"content":{"rendered":"

A new version of Vyapin Microsoft 365 Management Suite<\/strong> (v4.0) has been released recently with more power features<\/a> to manage Office 365 better<\/strong>.<\/p>\n

New reports in Exchange Online Reports module<\/span><\/h1>\n

Distribution Group Activity reports<\/strong><\/a><\/h2>\n

This category of reports shows details about the mail activity of the selected Distribution Groups like mails received by the Distribution groups, mails sent by the members of Distribution group etc. Let us take a look at the \u201cInbound Mails\u201d reports as an example.<\/p>\n

\"\"<\/a>\u00a0Inbound Mails:<\/h3>\n

The Inbound Mails report<\/strong> under the Distribution group activity shows information related to mails sent to a Distribution group. Information such as the Sender Address, mail received date, etc., are displayed under the Inbound Mails report.<\/p>\n

\"Inbound<\/a><\/p>\n

The other reports available in this category are:<\/p>\n

\"\"<\/a>\u00a0Outbound Mails:<\/strong><\/h3>\n

The Outbound Mails report<\/strong> displays information about mails sent by the Distribution Group members representing the group.<\/p>\n

\"\"<\/a>\u00a0Top 10 User Mail Activity:<\/h3>\n

This is a statistical report showing information about top 10 users who has sent the most number of mails representing the distribution group.<\/p>\n

Mail Analytics<\/strong><\/a><\/h2>\n

This is a new set of reports which show statistics about Mail Traffic<\/a>, Mail Size<\/a>, Mail Attachment<\/a>, Mail Conversation and Provisioning Summary<\/a> for your Office 365 mailboxes and groups. Some of the useful reports in this category are,<\/p>\n

Mail Traffic Reports<\/a><\/h2>\n

Mail Traffic report displays the total count of Inbound and Outbound mail items categorized by Subject, Size, Keywords, Read and Unread Mails, Importance Mails for the selected Mailbox. This report can be analyzed for any specific time period (Today, Yesterday, Last 7 days, Last Week, This Week, Last Month, This Month, Custom dates). Some of the reports available in this category are:<\/p>\n

\"\"<\/a>\u00a0Inbound Mails:<\/h3>\n

This report shows the total number of incoming mails received by a mailbox during the specified date range. This report can be summarized into different intervals of time \u2013 hour of day, day of week, day, week etc.<\/p>\n

\"Mail<\/a><\/p>\n

\"\"<\/a>\u00a0Outbound Mails:<\/h3>\n

This report shows the total number of outgoing mails sent from a mailbox during the specified date range. This report can also be summarized into different intervals of time \u2013 hour of day, day of week, day, week etc.<\/p>\n

\"\"<\/a>\u00a0Total (Inbound and Outbound):<\/h3>\n

This report shows the total number of incoming and outgoing mails sent \/ received from a mailbox during the specified date range. This report can also be summarized into different intervals of time \u2013 hour of day, day of week, day, week etc.<\/p>\n

\"\"<\/a>\u00a0Mail Size Reports \u2013 Subject based:<\/h3>\n

This report displays the size of mail items based categorized by subject for the selected Mailbox. It helps you easily identify the total size (in Bytes, Kilobytes, Megabytes) based on each subject.<\/p>\n

\"\"<\/a>\u00a0Attachment Based Reports:<\/h3>\n

This report displays the total number of mail items based on attachments – Attachment mail by Subject, Attachment mail by File Name, Attachment mail by File Type and Attachment mail by File Size.<\/p>\n

\"Mail<\/a><\/p>\n

Conversation Reports<\/a>:<\/h2>\n

The Conversation report category displays information about the time taken by each mailbox user or a distribution group member for responding to mail.<\/p>\n

\"\"<\/a>\u00a0Response Time Report<\/a> for a mail conversation:<\/h3>\n

This report displays information about time taken by users for a mailbox or as a member of a distribution group to respond to mail. The other information shown in this report are: who was the first sender, who was the last sender, mail which was responded in the shortest time in a conversation, mail which took longest time for a member to respond, etc. Mails that have not been responded to will be highlighted along with the information such as sender\u2019s name and mail received time.<\/p>\n

\"Response<\/a><\/p>\n

The other reports available in the category are:<\/p>\n

\"\"<\/a>\u00a0Conversation Search:<\/h3>\n

You can search conversations and the result of a search shows the mail details for a given search query based on the Subject of mails in the selected mailbox.<\/p>\n

New reports in\u00a0SharePoint Online Reports module<\/h1>\n

Externally Shared Sites in SharePoint Office 365<\/h2>\n

This set of reports shows information about the SharePoint Sites and lists which are shared for the external users and level of access they have on the shared content. Let us take a look at the \u201cList of Externally Shared Sites\u201d report as an example<\/p>\n

\"\"<\/a>\u00a0List of Externally Shared SharePoint Office 365 Sites:<\/strong><\/h3>\n

This report shows information about the sites which are shared for the external users with the level of access assigned to them.<\/p>\n

\"Externally<\/a><\/p>\n

The reports available in the category are:<\/p>\n

\"\"<\/a>\u00a0List of Externally Shared SharePoint Office 365 Lists:<\/strong><\/h3>\n

This report shows information about SharePoint online lists which are shared for external users along with the level of access assigned to them.<\/p>\n

\"\"<\/a>\u00a0External Users having access for Specific Sites in SharePoint Office 365:<\/h3>\n

This report shows information about the list of external users who has permissions on the selected sites and the level of access assigned to them.<\/p>\n

\"\"<\/a>\u00a0External Users having access for Specific Lists in SharePoint Office 365:<\/h3>\n

This report shows information about list of external users who have permissions on specific SharePoint lists and the level of access assigned to them.<\/p>\n

New features in\u00a0Office 365 Export<\/a> module<\/h1>\n

Export Office 365 Mailboxes and Public Folders to PST:<\/h2>\n

Several enhancements and performance improvement have been made to the feature export PST to\u00a0Office 365<\/strong><\/a>. Item filter conditions have been introduced that allow export of Office 365 mail items based on a given search query.<\/p>\n

\"\"<\/a>\u00a0OneDrive Export:<\/h3>\n

You can Archive \/ Export OneDrive folders, Document libraries and files of users to the file system for backup and recovery. You can selectively backup only certain folders and files of a user from your Office 365 OneDrive. One Drive Export tasks may be scheduled at different intervals of time \u2013 daily, monthly, weekly etc.<\/p>\n

\"Onedrive<\/a><\/p>\n

New module –\u00a0Audit and Compliance Reports<\/h1>\n

Ever wondered who had deleted or checked out a document or who had assigned the license to a user or who had added or removed members from group or who had downloaded some sensitive documents recently? Audit and Compliance Reports<\/strong><\/a> module in Vyapin Microsoft 365 Management Suite helps you track down and monitor critical activities in your cloud environment and answers important questions about Security and Usage of your Office 365<\/strong><\/a> such as,<\/p>\n