{"id":4308,"date":"2016-09-16T12:03:29","date_gmt":"2016-09-16T06:33:29","guid":{"rendered":"http:\/\/www.vyapin.com\/blog\/?p=4308"},"modified":"2021-05-14T13:00:36","modified_gmt":"2021-05-14T13:00:36","slug":"office-365-security-best-practices-monitor-your-internal-threats","status":"publish","type":"post","link":"https:\/\/www.vyapinsoftware.com\/blog\/office-365-security-best-practices-monitor-your-internal-threats","title":{"rendered":"How to Perform an Office 365 Security Audit Using Your o365 Portal?"},"content":{"rendered":"<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/slider-131-1.jpg\" data-lbwps-width=\"1024\" data-lbwps-height=\"512\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/slider-131-1-300x150.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4693 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/slider-131-1.jpg\" alt=\"Monitor Office 365 Security Breaches To Fix Internal Threats\" width=\"1024\" height=\"512\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/slider-131-1.jpg 1024w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/slider-131-1-300x150.jpg 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/slider-131-1-768x384.jpg 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/slider-131-1-624x312.jpg 624w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>Most of <strong>Office 365 security breaches<\/strong> happen due to internal violation of policies and guidelines of the organization and the inability of administrators to constantly monitor such threats. There are several different areas in Office 365 where internal threats are likely to surface and cause potential security vulnerabilities. <a href=\"https:\/\/www.vyapinsoftware.com\/blog\/office-365-security-audit-users-mailboxes-and-one-drive\"><strong>Security issues in Office 365<\/strong><\/a> may arise due to group memberships, distribution group membership, sharing of mailboxes and Public Folders, inappropriate permissions such as full Access permissions to a mailbox. Many of these and more may cause a security breach in Office 365.<\/p>\n<p>Let us discuss how to regularly monitor some of these using the Office 365 portal.<\/p>\n<ul>\n<li><a href=\"#GM\"><strong>Group \/ Distribution Group Membership<\/strong><\/a><\/li>\n<li><a href=\"#AR\"><strong>Administration Roles<\/strong><\/a><\/li>\n<li><a href=\"#MA\"><strong>Mailbox Access<\/strong><\/a><\/li>\n<li><a href=\"#SMA\"><strong>Shared Mailbox Access<\/strong><\/a><\/li>\n<li><a href=\"#PFA\"><strong>Public Folder Access<\/strong><\/a><\/li>\n<\/ul>\n<p><a name=\"GM\"><\/a><\/p>\n<h2>How to monitor Group and Distribution Group Memberships in Office 365 using PowerShell or the Office 365 Admin center?<\/h2>\n<p>A User can be assigned as a member of one or more groups or distribution groups. When a user is moved to a different department or when there is a suspected security breach due to a user who is a member of some group, administrators must effectively monitor all group memberships for the user to prevent unauthorized access to other information assets.<\/p>\n<div id=\"attachment_4263\" style=\"width: 546px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/office-365-admin-center-1.png\" data-lbwps-width=\"536\" data-lbwps-height=\"616\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/office-365-admin-center-1-261x300.png\" data-lbwps-caption=\"Office 365 admin center\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-4263\" class=\"wp-image-4263 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/office-365-admin-center-1.png\" alt=\"Office 365 admin center\" width=\"536\" height=\"616\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/office-365-admin-center-1.png 536w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/office-365-admin-center-1-261x300.png 261w\" sizes=\"auto, (max-width: 536px) 100vw, 536px\" \/><\/a><p id=\"caption-attachment-4263\" class=\"wp-caption-text\">Office 365 admin center<\/p><\/div>\n<p>Perform the following steps to view group member\u2019s information in Office 365:<br \/>\n1. Logon to the <strong>Office 365 Admin Center<\/strong><\/p>\n<p>2. In the left navigation pane, click\u00a0<strong>Groups &gt; Groups<\/strong><\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-1-1.png\" data-lbwps-width=\"262\" data-lbwps-height=\"146\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-1-1.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4309 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-1-1.png\" alt=\"groups\" width=\"262\" height=\"146\" \/><\/a><\/p>\n<p>3. Select a <strong>Group<\/strong><\/p>\n<p>4. In the details pane at the right of the screen, next to <strong>Members, <\/strong>click<strong> Edit Exchange Settings<\/strong><\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-detail-pane-1.png\" data-lbwps-width=\"1275\" data-lbwps-height=\"741\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-detail-pane-1-300x174.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4310 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-detail-pane-1.png\" alt=\"groups detail pane\" width=\"1275\" height=\"741\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-detail-pane-1.png 1275w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-detail-pane-1-300x174.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-detail-pane-1-768x446.png 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-detail-pane-1-1024x595.png 1024w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/groups-detail-pane-1-624x363.png 624w\" sizes=\"auto, (max-width: 1275px) 100vw, 1275px\" \/><\/a><\/p>\n<p>5. Click on <strong>Edit Exchange Settings<\/strong>, Exchange properties will be displayed in the screen below.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/edit-exchange-settings-1.png\" data-lbwps-width=\"571\" data-lbwps-height=\"389\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/edit-exchange-settings-1-300x204.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4311 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/edit-exchange-settings-1.png\" alt=\"edit exchange settings\" width=\"571\" height=\"389\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/edit-exchange-settings-1.png 571w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/edit-exchange-settings-1-300x204.png 300w\" sizes=\"auto, (max-width: 571px) 100vw, 571px\" \/><\/a><\/p>\n<h3>Using PowerShell Command:<\/h3>\n<p>You can also use PowerShell command to view the group member\u2019s information:<\/p>\n<ol>\n<li>Open Windows PowerShell as privileged user <strong>(Run as administrator)<\/strong> and run the following command and type your Office 365 admin user name and password, and then click OK.<\/li>\n<\/ol>\n<p><strong><em>$Cred = Get-credential<\/em><\/strong><\/p>\n<ol start=\"2\">\n<li>Run the following two commands to connect to exchange online PowerShell session.<\/li>\n<\/ol>\n<p><strong><em>$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https:\/\/outlook.office365.com\/powershell-liveid\/ -Credential $Cred -Authentication Basic \u2013AllowRedirection<\/em><\/strong><\/p>\n<p><strong><em>Import-PSSession $Session<\/em><\/strong><\/p>\n<ol start=\"3\">\n<li>Finally, run the below command to view the group members information.<\/li>\n<\/ol>\n<p><strong><em>Get-DistributionGroupMember \u2013Identity \u201cAll Employees\u201d <\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-group-members-information-1.png\" data-lbwps-width=\"677\" data-lbwps-height=\"391\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-group-members-information-1-300x173.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4312 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-group-members-information-1.png\" alt=\"view group members information\" width=\"677\" height=\"391\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-group-members-information-1.png 677w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-group-members-information-1-300x173.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-group-members-information-1-624x360.png 624w\" sizes=\"auto, (max-width: 677px) 100vw, 677px\" \/><\/a><br \/>\n<a name=\"AR\"><\/a><\/p>\n<h2>How to monitor Administration Roles in Office 365?<\/h2>\n<p>A User can be assigned multiple Administration roles. If you have a fairly large organization with multiple departments, you will most likely need to assign several users for Office 365 Administration roles. All delegated roles must be assigned or removed with proper audit trail allowing you track when changes were made. These Office 365 Administration roles also need to be audited regularly to verify if the assigned users and roles continue to be valid (for example, an assigned user may have left the organization or moved out of his functional role).<\/p>\n<p>Perform the following steps to view users who have been assigned Administration Roles in Office 365:<\/p>\n<ol>\n<li>Logon to the <strong>Office 365 Admin Center<\/strong><\/li>\n<li>In the left navigation pane, click\u00a0<strong>Users &gt; Active Users<\/strong><\/li>\n<\/ol>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-active-users-1.png\" data-lbwps-width=\"262\" data-lbwps-height=\"233\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-active-users-1.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4313 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-active-users-1.png\" alt=\"office 365 active users\" width=\"262\" height=\"233\" \/><\/a><\/p>\n<p>3. Choose the user whose administrator role you want to view.<\/p>\n<p>4. In the details pane at the right of the screen, next to <strong>Roles, <\/strong>click<strong> Edit<\/strong>.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-administrator-roles-detail-pane-1.png\" data-lbwps-width=\"1249\" data-lbwps-height=\"771\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-administrator-roles-detail-pane-1-300x185.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4314 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-administrator-roles-detail-pane-1.png\" alt=\"office 365 administrator roles detail pane\" width=\"1249\" height=\"771\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-administrator-roles-detail-pane-1.png 1249w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-administrator-roles-detail-pane-1-300x185.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-administrator-roles-detail-pane-1-768x474.png 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-administrator-roles-detail-pane-1-1024x632.png 1024w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/office-365-administrator-roles-detail-pane-1-624x385.png 624w\" sizes=\"auto, (max-width: 1249px) 100vw, 1249px\" \/><\/a><\/p>\n<p>5. It will display the assigned administrator role for the selected user.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/assigned-admin-roles-of-selected-user-1.png\" data-lbwps-width=\"494\" data-lbwps-height=\"446\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/assigned-admin-roles-of-selected-user-1-300x271.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4315 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/assigned-admin-roles-of-selected-user-1.png\" alt=\"assigned admin roles of selected user\" width=\"494\" height=\"446\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/assigned-admin-roles-of-selected-user-1.png 494w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/assigned-admin-roles-of-selected-user-1-300x271.png 300w\" sizes=\"auto, (max-width: 494px) 100vw, 494px\" \/><\/a><\/p>\n<h3>Using PowerShell Command:<\/h3>\n<p>You can also use PowerShell command to view the users who have been assigned Administration roles in Office 365:<\/p>\n<ol>\n<li>Open Windows PowerShell as privileged user (Run as administrator) and run the following command and type your Office 365 admin user name and password, and then click OK.<\/li>\n<\/ol>\n<p><strong>Connect-MsolService<\/strong><\/p>\n<ol start=\"2\">\n<li>Run the below command to get role object id for the corresponding role name<\/li>\n<\/ol>\n<p><strong>Get-MsolRole \u2013RoleName \u201cCompany Administrator\u201d<\/strong><\/p>\n<ol start=\"3\">\n<li>Run the below command to view the view role member\u2019s information<\/li>\n<\/ol>\n<p><strong>Get-MsolRoleMember \u2013RoleObjectId \u201c62e90394-69f5-4237-9190-012177145e10\u201d<\/strong><\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-type-of-role-for-all-members-1.png\" data-lbwps-width=\"677\" data-lbwps-height=\"403\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-type-of-role-for-all-members-1-300x179.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4316 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-type-of-role-for-all-members-1.png\" alt=\"view type of role for all members\" width=\"677\" height=\"403\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-type-of-role-for-all-members-1.png 677w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-type-of-role-for-all-members-1-300x179.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/view-type-of-role-for-all-members-1-624x371.png 624w\" sizes=\"auto, (max-width: 677px) 100vw, 677px\" \/><\/a><br \/>\n<a name=\"MA\"><\/a><\/p>\n<h2>How to monitor Mailbox Access in Office 365?<\/h2>\n<p>A User can be assigned Full Access, Send As and Send on Behalf permissions to another user\u2019s mailbox. When mailboxes are given access to multiple users, it is important that the administrator can manage such mailbox permissions with full audit trail of when permissions were granted and revoked. This helps you to <a href=\"https:\/\/www.vyapinsoftware.com\/blog\/office-365-security-audit-users-mailboxes-and-one-drive\"><strong>keep your Office 365 secure<\/strong><\/a> by documenting and understanding who has access to other user\u2019s mailboxes. One of the most important responsibilities of an administrator from a security standpoint is to monitor all user accesses to Office 365 Mailboxes. It helps you to analyze the security implications of users\u2019 access rights.<\/p>\n<p>To find Office 365 users who have access to other user mailboxes:<\/p>\n<ol>\n<li>Logon to the <strong>Office 365 Admin Center<\/strong><\/li>\n<li>In the left navigation pane, click\u00a0<strong>Admin Centers &gt; Exchange<\/strong><\/li>\n<li>Click on<strong> Recipients &gt; Mailboxes<\/strong><\/li>\n<li>List of Mailboxes will be displayed<\/li>\n<\/ol>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-recipients-1.png\" data-lbwps-width=\"965\" data-lbwps-height=\"551\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-recipients-1-300x171.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4317 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-recipients-1.png\" alt=\"exchange admin center recipients\" width=\"965\" height=\"551\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-recipients-1.png 965w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-recipients-1-300x171.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-recipients-1-768x439.png 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-recipients-1-624x356.png 624w\" sizes=\"auto, (max-width: 965px) 100vw, 965px\" \/><\/a><\/p>\n<p>5. Select a <strong>Mailbox<\/strong> and click <strong>Edit<\/strong>, and then click on <strong>mailbox delegation<\/strong><\/p>\n<p>6. It will display the list of users who has access to the user\u2019s mailbox.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/mailbox-delegation-1.png\" data-lbwps-width=\"494\" data-lbwps-height=\"308\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/mailbox-delegation-1-300x187.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4318 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/mailbox-delegation-1.png\" alt=\"mailbox delegation\" width=\"494\" height=\"308\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/mailbox-delegation-1.png 494w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/mailbox-delegation-1-300x187.png 300w\" sizes=\"auto, (max-width: 494px) 100vw, 494px\" \/><\/a><br \/>\n<a name=\"SMA\"><\/a><\/p>\n<h2>How to monitor Shared Mailbox Access in Office 365?<\/h2>\n<p>A User can be assigned Full Access and Send As permissions to shared mailboxes. A shared mailbox is a mailbox that multiple users can use to read and send email messages. A Shared mailbox is more vulnerable to security breaches than a regular mailbox because a shared mailbox may get shared with increasing number of users over a period of time.<\/p>\n<p>To find Office 365 users who has access to shared mailboxes:<\/p>\n<ol>\n<li>Logon to the <strong>Office 365 Admin Center<\/strong><\/li>\n<li>In the left navigation pane, click\u00a0<strong>Admin Centers &gt; Exchange<\/strong><\/li>\n<li>Click on <strong>Recipients &gt; Shared<\/strong><\/li>\n<li>List of Shared Mailboxes will be displayed<\/li>\n<\/ol>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-recipients-1.png\" data-lbwps-width=\"969\" data-lbwps-height=\"543\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-recipients-1-300x168.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4319 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-recipients-1.png\" alt=\"shared mailbox recipients\" width=\"969\" height=\"543\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-recipients-1.png 969w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-recipients-1-300x168.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-recipients-1-768x430.png 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-recipients-1-624x350.png 624w\" sizes=\"auto, (max-width: 969px) 100vw, 969px\" \/><\/a><\/p>\n<p>5. Select a <strong>Shared<\/strong> <strong>Mailbox<\/strong> and click <strong>Edit<\/strong>, and then click on <strong>mailbox delegation<\/strong><\/p>\n<p>6. It will display the list of users who has access to the shared mailbox.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-delegation-1.png\" data-lbwps-width=\"521\" data-lbwps-height=\"303\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-delegation-1-300x174.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4320 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-delegation-1.png\" alt=\"shared mailbox delegation\" width=\"521\" height=\"303\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-delegation-1.png 521w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/shared-mailbox-delegation-1-300x174.png 300w\" sizes=\"auto, (max-width: 521px) 100vw, 521px\" \/><\/a><br \/>\n<a name=\"PFA\"><\/a><\/p>\n<h2>How to monitor Public Folder Access?<\/h2>\n<p>Similar to shared mailboxes, multiple users are assigned permissions to Office 365 Public folders. Public folders are designed for shared access and provide an easy and effective way to collect, organize, and share information with other people in your workgroup or organization. Administrators should closely monitor who has access to public folders to prevent unauthorized or unregulated access. This is particularly important because Public folder access rights can get messy over a period of time and poses a challenge when you specifically want to analyze a particular user\u2019s access to different public folders.<\/p>\n<p>To find the list of users who has access to the Office 365 public folder:<\/p>\n<ol>\n<li>Logon to the <strong>Office 365 Admin Center<\/strong><\/li>\n<li>In the left navigation pane, click\u00a0<strong>Admin Centers &gt; Exchange<\/strong><\/li>\n<li>Click on <strong>Public folders<\/strong><\/li>\n<li>Select a <strong>folder<\/strong> and click <strong>Manage <\/strong>on the right pane<\/li>\n<\/ol>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-public-folders-1.png\" data-lbwps-width=\"1237\" data-lbwps-height=\"547\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-public-folders-1-300x133.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4321 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-public-folders-1.png\" alt=\"exchange admin center public folders\" width=\"1237\" height=\"547\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-public-folders-1.png 1237w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-public-folders-1-300x133.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-public-folders-1-768x340.png 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-public-folders-1-1024x453.png 1024w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/exchange-admin-center-public-folders-1-624x276.png 624w\" sizes=\"auto, (max-width: 1237px) 100vw, 1237px\" \/><\/a><\/p>\n<p>5. It will display the list of users who has access to the public folder.<\/p>\n<p>6. Click <strong>Edit<\/strong> to view Public folder permissions<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/public-folder-permissions-1.png\" data-lbwps-width=\"354\" data-lbwps-height=\"307\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/public-folder-permissions-1-300x260.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4322 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/public-folder-permissions-1.png\" alt=\"public folder permissions\" width=\"354\" height=\"307\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/public-folder-permissions-1.png 354w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/09\/public-folder-permissions-1-300x260.png 300w\" sizes=\"auto, (max-width: 354px) 100vw, 354px\" \/><\/a><\/p>\n<h3>Conclusion<\/h3>\n<p>The discussion emphasizes some of the specific areas in Office 365 that constantly pose internal security threats \u2013 that is, threats arising from inadvertent access rights granted to users without proper security guidelines and policies in place. Internal threats is an important challenge when you move to a cloud environment like Office 365. It requires diligence and proper tools to address these threats.<\/p>\n<blockquote><p>While all these Office 365 internal threats may be monitored and managed using the Office 365 Admin Center or stitching together different PowerShell scripts, automated third party tools save you a lot of time and effort by providing sophisticated features to address such security issues. One such tool is the <a href=\"https:\/\/www.vyapinsoftware.com\/office-365-management-tool\"><strong>Vyapin Microsoft 365 Management Suite<\/strong><\/a>.<\/p>\n<h2 style=\"text-align: center;\">Download free trial version of <a href=\"https:\/\/www.vyapinsoftware.com\/office-365-management-tool\"> Microsoft 365 Management tool <\/a>Now!<\/h2>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>Most of Office 365 security breaches happen due to internal violation of policies and guidelines of the organization and the inability of administrators to constantly monitor such threats. There are several different areas in Office 365 where internal threats are likely to surface and cause potential security vulnerabilities. Security issues in Office 365 may arise [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":4693,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[144],"tags":[35,49,52,54],"class_list":["post-4308","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","tag-office-365-auditing","tag-office-365-security-monitor","tag-office-365-threats","tag-office-365-vulnerabilities"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/4308","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/comments?post=4308"}],"version-history":[{"count":9,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/4308\/revisions"}],"predecessor-version":[{"id":7894,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/4308\/revisions\/7894"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/media\/4693"}],"wp:attachment":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/media?parent=4308"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/categories?post=4308"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/tags?post=4308"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}