{"id":4262,"date":"2016-08-19T17:07:02","date_gmt":"2016-08-19T11:37:02","guid":{"rendered":"http:\/\/www.vyapin.com\/blog\/?p=4262"},"modified":"2021-05-14T13:25:01","modified_gmt":"2021-05-14T13:25:01","slug":"export-office-365-mailbox-to-pst","status":"publish","type":"post","link":"https:\/\/www.vyapinsoftware.com\/blog\/export-office-365-mailbox-to-pst","title":{"rendered":"How to Export Office 365 Mailbox to PST?"},"content":{"rendered":"<div style=\"width: 1000px;\" class=\"wp-video\"><!--[if lt IE 9]><script>document.createElement('video');<\/script><![endif]-->\n<video class=\"wp-video-shortcode\" id=\"video-4262-1\" width=\"1000\" height=\"563\" poster=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/slider-117-1.jpg\" preload=\"metadata\" controls=\"controls\"><source type=\"video\/mp4\" src=\"https:\/\/www.vyapin.com\/blog\/wp-content\/uploads\/2016\/08\/export-office-365-mailboxes-to-pst.mp4?_=1\" \/><a href=\"https:\/\/www.vyapin.com\/blog\/wp-content\/uploads\/2016\/08\/export-office-365-mailboxes-to-pst.mp4\">https:\/\/www.vyapin.com\/blog\/wp-content\/uploads\/2016\/08\/export-office-365-mailboxes-to-pst.mp4<\/a><\/video><\/div>\n<p>There are many reasons why to <a href=\"https:\/\/www.vyapinsoftware.com\/blog\/exporting-your-office-365-mailboxes-and-public-folders-to-pst\"><strong>export your Office 365 mailbox to PST<\/strong><\/a> may be necessary, besides the obvious reason of backup and recovery. Following are the reasons to export mailboxes in Office 365 Exchange Online<\/p>\n<ul>\n<li>To ensure availability of mails offline for:\n<ul>\n<li>Business continuity during breakdown \/ failures.<\/li>\n<li>For forensic analysis of selective mail content<\/li>\n<li>For compliance and regulatory needs<\/li>\n<\/ul>\n<\/li>\n<li>For archiving, reuse and sharing mail items, folders and other user data.<\/li>\n<li>For <a href=\"https:\/\/www.vyapinsoftware.com\/blog\/how-to-de-provision-users-using-vyapin-office-365-manager\"><strong>deprovisioning Office 365 users<\/strong><\/a> and moving their mail content offline.<\/li>\n<\/ul>\n<h2>So, what does the Microsoft Office 365 Portal offer?<\/h2>\n<p>There are no specific tools or a PowerShell cmdlet (like the <strong>New-MailboxExportRequest<\/strong> cmdlet in on-premises Exchange) to export your Exchange online mailboxes to PST. However, you can use the Microsoft\u2019s in-place <a href=\"https:\/\/support.office.com\/en-us\/article\/eDiscovery-in-Office-365-143b3ab8-8cb0-4036-a5fc-6536d837bfce\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>eDiscovery<\/strong><\/a>\u00a0PST export tool available in your Exchange Online admin center or the <a href=\"https:\/\/support.office.com\/en-us\/article\/Export-or-backup-email-contacts-and-calendar-to-an-Outlook-pst-file-14252b52-3075-4e9b-be4e-ff9ef1068f91?ui=en-US&amp;rs=en-US&amp;ad=US\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>Import and Export wizard<\/strong><\/a> available in your Microsoft Outlook to export your mailboxes.<\/p>\n<h3>How to configure and export office 365 mailboxes to PST using eDiscovery?<\/h3>\n<p><span style=\"text-decoration: underline;\"><strong>Step 1:<\/strong> <\/span><\/p>\n<p>Once you login into your Office 365 admin portal, open the <strong>Office 365 Admin center<\/strong> as shown in the image below:<\/p>\n<div id=\"attachment_4263\" style=\"width: 546px\" class=\"wp-caption aligncenter\"><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/office-365-admin-center-1.png\" data-lbwps-width=\"536\" data-lbwps-height=\"616\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/office-365-admin-center-1-261x300.png\" data-lbwps-caption=\"Office 365 admin center\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-4263\" class=\"lightbox wp-image-4263 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/office-365-admin-center-1.png\" alt=\"Office 365 admin center\" width=\"536\" height=\"616\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/office-365-admin-center-1.png 536w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/office-365-admin-center-1-261x300.png 261w\" sizes=\"auto, (max-width: 536px) 100vw, 536px\" \/><\/a><p id=\"caption-attachment-4263\" class=\"wp-caption-text\">Office 365 admin center<\/p><\/div>\n<p><strong><span style=\"text-decoration: underline;\">Step 2:<\/span>\u00a0<\/strong><\/p>\n<p>From Office 365 admin center, navigate to your Exchange Admin center.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/exchange-admin-center-1.png\" data-lbwps-width=\"262\" data-lbwps-height=\"320\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/exchange-admin-center-1-246x300.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4265 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/exchange-admin-center-1.png\" alt=\"Exchange admin center\" width=\"262\" height=\"320\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/exchange-admin-center-1.png 262w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/exchange-admin-center-1-246x300.png 246w\" sizes=\"auto, (max-width: 262px) 100vw, 262px\" \/><\/a><\/p>\n<p><strong><span style=\"text-decoration: underline;\">Step 3:<\/span>\u00a0<\/strong><\/p>\n<p>Note that, in order to use eDiscovery management, a user needs to be assigned \u2018Discovery Management\u2019 role in the Exchange admin center.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/discovery-management-1.png\" data-lbwps-width=\"851\" data-lbwps-height=\"555\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/discovery-management-1-300x196.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4266 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/discovery-management-1.png\" alt=\"Discovery management\" width=\"851\" height=\"555\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/discovery-management-1.png 851w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/discovery-management-1-300x196.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/discovery-management-1-768x501.png 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/discovery-management-1-624x407.png 624w\" sizes=\"auto, (max-width: 851px) 100vw, 851px\" \/><\/a><\/p>\n<p><strong><span style=\"text-decoration: underline;\">Step 4:<\/span>\u00a0<\/strong><\/p>\n<p>Click on Edit icon to add the necessary roles for this Discovery Management role group.<\/p>\n<p><strong><span style=\"text-decoration: underline;\">Step 5:<\/span>\u00a0<\/strong><\/p>\n<p>Make sure that\u00a0<strong>Legal Hold<\/strong>,\u00a0<strong>Mailbox Import Export\u00a0<\/strong>and\u00a0<strong>Mailbox Search<\/strong>\u00a0roles are added in the\u00a0<strong>Roles<\/strong> By default, \u2018Mailbox Import Export\u2019 role will not be assigned for this role group. If it is missing, please add using the \u2018Add role\u2019 button.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/legal-hold-1.png\" data-lbwps-width=\"360\" data-lbwps-height=\"205\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/legal-hold-1-300x171.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4267 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/legal-hold-1.png\" alt=\"Legal hold\" width=\"360\" height=\"205\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/legal-hold-1.png 360w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/legal-hold-1-300x171.png 300w\" sizes=\"auto, (max-width: 360px) 100vw, 360px\" \/><\/a><\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 6:<\/strong><\/span><\/p>\n<p>In the same window, add your account in the members list, and click Save.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/members-list-1.png\" data-lbwps-width=\"358\" data-lbwps-height=\"216\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/members-list-1-300x181.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4268 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/members-list-1.png\" alt=\"Members list\" width=\"358\" height=\"216\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/members-list-1.png 358w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/members-list-1-300x181.png 300w\" sizes=\"auto, (max-width: 358px) 100vw, 358px\" \/><\/a><\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 7:<\/strong><\/span><\/p>\n<p>Go back to Exchange Admin center click on Compliance Management, click on \u2018New\u2019 button, to launch the \u2018In-Place eDiscovery &amp; Hold\u2019 wizard, type a name for the litigation hold and click \u2018Next\u2019.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/in-place-ediscovery-and-hold-1.png\" data-lbwps-width=\"681\" data-lbwps-height=\"512\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/in-place-ediscovery-and-hold-1-300x226.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4269 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/in-place-ediscovery-and-hold-1.png\" alt=\"in place ediscovery and hold\" width=\"681\" height=\"512\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/in-place-ediscovery-and-hold-1.png 681w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/in-place-ediscovery-and-hold-1-300x226.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/in-place-ediscovery-and-hold-1-624x469.png 624w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/in-place-ediscovery-and-hold-1-200x150.png 200w\" sizes=\"auto, (max-width: 681px) 100vw, 681px\" \/><\/a><\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 8:<\/strong><\/span><\/p>\n<p>In the next step, you will be asked to select the mailboxes for performing the search. I\u2019m selecting \u2018Sara Davis\u2019 mailbox for performing the search. You can opt to search in all the mailboxes too instead of selecting the mailboxes specifically.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/select-mailbox-to-perform-search-1.png\" data-lbwps-width=\"624\" data-lbwps-height=\"564\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/select-mailbox-to-perform-search-1-300x271.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4270 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/select-mailbox-to-perform-search-1.png\" alt=\"select mailbox to perform search\" width=\"624\" height=\"564\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/select-mailbox-to-perform-search-1.png 624w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/select-mailbox-to-perform-search-1-300x271.png 300w\" sizes=\"auto, (max-width: 624px) 100vw, 624px\" \/><\/a><\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 9:<\/strong><\/span><\/p>\n<p>You can see that there is an option to search for content in your \u2018Public Folders\u2019 too. You can select this option if you wish to export your Public Folder content too.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 10:<\/strong><\/span><\/p>\n<p>The next step will provide you several filtering options, to filter mails in your Mailbox or Public folders.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/filter-mails-in-mailbox-or-public-folders-1.png\" data-lbwps-width=\"756\" data-lbwps-height=\"685\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/filter-mails-in-mailbox-or-public-folders-1-300x272.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4271 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/filter-mails-in-mailbox-or-public-folders-1.png\" alt=\"filter mails in mailbox or public folders\" width=\"756\" height=\"685\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/filter-mails-in-mailbox-or-public-folders-1.png 756w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/filter-mails-in-mailbox-or-public-folders-1-300x272.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/filter-mails-in-mailbox-or-public-folders-1-624x565.png 624w\" sizes=\"auto, (max-width: 756px) 100vw, 756px\" \/><\/a><\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 11:<\/strong><\/span><\/p>\n<p>The next step will be the In-Place hold settings, which is not needed for our requirement to export mailboxes. You can skip this step. Click \u2018Finish\u2019 to save your settings.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 12:<\/strong><\/span><\/p>\n<p>After saving the settings, you can see that the search settings we have saved will be displayed, and you can also see the progress of the search in the right pane.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/search-in-progress-1.png\" data-lbwps-width=\"626\" data-lbwps-height=\"306\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/search-in-progress-1-300x147.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4272 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/search-in-progress-1.png\" alt=\"search in progress\" width=\"626\" height=\"306\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/search-in-progress-1.png 626w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/search-in-progress-1-300x147.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/search-in-progress-1-624x305.png 624w\" sizes=\"auto, (max-width: 626px) 100vw, 626px\" \/><\/a><\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 13:<\/strong><\/span><\/p>\n<p>Once the search process is completed, the status of the search will be shown as below:<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/search-process-completed-1.png\" data-lbwps-width=\"229\" data-lbwps-height=\"224\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/search-process-completed-1.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4273 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/search-process-completed-1.png\" alt=\"search process completed\" width=\"229\" height=\"224\" \/><\/a><\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 14:<\/strong><\/span><\/p>\n<p>Now you can export this search result to PST by clicking on the \u2018Export to a PST file\u2019 button.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/export-search-results-to-pst-1.png\" data-lbwps-width=\"978\" data-lbwps-height=\"453\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/export-search-results-to-pst-1-300x139.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4274 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/export-search-results-to-pst-1.png\" alt=\"export search results to pst\" width=\"978\" height=\"453\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/export-search-results-to-pst-1.png 978w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/export-search-results-to-pst-1-300x139.png 300w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/export-search-results-to-pst-1-768x356.png 768w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/export-search-results-to-pst-1-624x289.png 624w\" sizes=\"auto, (max-width: 978px) 100vw, 978px\" \/><\/a><\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 15:<\/strong><\/span><\/p>\n<p>Microsoft\u2019s own \u2018Click Once\u2019 application will be downloaded. Please note that you have to use the latest browser version to run the application.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/ediscovery-pst-export-tool-1.png\" data-lbwps-width=\"525\" data-lbwps-height=\"216\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/ediscovery-pst-export-tool-1-300x123.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4275 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/ediscovery-pst-export-tool-1.png\" alt=\"ediscovery pst export tool\" width=\"525\" height=\"216\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/ediscovery-pst-export-tool-1.png 525w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/ediscovery-pst-export-tool-1-300x123.png 300w\" sizes=\"auto, (max-width: 525px) 100vw, 525px\" \/><\/a><\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Step 16:<\/strong><\/span><\/p>\n<p>Specify the export location where you want to save the files and click on \u2018Start\u2019 to start the export process.<\/p>\n<p><a href=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/ediscovery-pst-export-in-progress-1.png\" data-lbwps-width=\"600\" data-lbwps-height=\"279\" data-lbwps-srcsmall=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/ediscovery-pst-export-in-progress-1-300x140.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-4276 size-full\" src=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/ediscovery-pst-export-in-progress-1.png\" alt=\"ediscovery pst export in progress\" width=\"600\" height=\"279\" srcset=\"https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/ediscovery-pst-export-in-progress-1.png 600w, https:\/\/www.vyapinsoftware.com\/blog\/wp-content\/uploads\/2016\/08\/ediscovery-pst-export-in-progress-1-300x140.png 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<h3>Limitations of using eDiscovery approach:<\/h3>\n<ol>\n<li>You cannot schedule \/ automate the Office 365 PST export process<\/li>\n<li>This is a premium feature which requires at least Exchange Online Plan 2 or Exchange Online Archiving license.<\/li>\n<li>You cannot particularly select\u00a0 which folders to export<\/li>\n<\/ol>\n<h3>Export your Mailboxes using Outlook<\/h3>\n<p>You can also export your mailbox and public folder contents using Microsoft Outlook. For this you need an Office 365 user account to be configured in your Outlook, and this user account should have Full Control permissions on all the other mailboxes which you want to export.<\/p>\n<p>For information about assigning permissions to other mailboxes, please refer the following TechNet article, <a href=\"https:\/\/technet.microsoft.com\/en-us\/library\/bb124097(v=exchg.160).aspx\" target=\"_blank\" rel=\"noopener noreferrer\">https:\/\/technet.microsoft.com\/en-us\/library\/bb124097(v=exchg.160).aspx<\/a><\/p>\n<p>Once you assign the required permissions on the mailboxes it may take some time to appear in your Outlook (say about 30 minutes or so depending on the mailbox content) and get the content synced to Outlook. Once you can see the folders in your Outlook it is a straightforward process from then on.<\/p>\n<ol>\n<li>Launch the <strong>Import and Export wizard<\/strong> by clicking on File -&gt; Open &amp; Export -&gt; Import\/Export.<\/li>\n<li>In the wizard, select the <strong>Export to a file<\/strong> option and click on Next. Select the <strong>Outlook Data File (.pst)<\/strong> option, in the screen which asks you for the file type to export.<\/li>\n<li>In the subsequent screens, you will be asked to select the mailbox or public folder to export and the export location to save the exported files. On providing these, the selected mailbox \/ public folder will be exported.<\/li>\n<\/ol>\n<h3>Limitations of using the Microsoft Outlook approach:<\/h3>\n<ol>\n<li>You cannot select multiple mailboxes to export<\/li>\n<li>You cannot particularly select the folders to export (multiple folder selection not allowed)<\/li>\n<li>Exporting Office 365 mailboxes in bulk almost impractical<\/li>\n<\/ol>\n<blockquote>\n<h2 style=\"text-align: center;\">Using Alternative third party tools<\/h2>\n<p>You may use third party software like the Vyapin <a href=\"https:\/\/www.vyapinsoftware.com\/products\/office-365-management-suite\/office-365-export\"><strong>Office 365 Export Tool<\/strong><\/a> which is available as part of the Vyapin <a href=\"https:\/\/www.vyapinsoftware.com\/office-365-management-tool\"><strong>Microsoft 365 Management Suite<\/strong><\/a>. The tool has additional options to select mailboxes and schedule your export at predefined intervals.<\/p>\n<h3 style=\"text-align: center;\">Download free trial version of <a href=\"https:\/\/www.vyapinsoftware.com\/products\/office-365-management-suite\/office-365-export\">Office 365 Export <\/a>Now!<\/h3>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>There are many reasons why to export your Office 365 mailbox to PST may be necessary, besides the obvious reason of backup and recovery. Following are the reasons to export mailboxes in Office 365 Exchange Online To ensure availability of mails offline for: Business continuity during breakdown \/ failures. For forensic analysis of selective mail [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":4688,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[144],"tags":[27,38,44],"class_list":["post-4262","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","tag-export-office-365-mailbox-to-pst","tag-office-365-export","tag-office-365-mailbox-export"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/4262","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/comments?post=4262"}],"version-history":[{"count":21,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/4262\/revisions"}],"predecessor-version":[{"id":7901,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/posts\/4262\/revisions\/7901"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/media\/4688"}],"wp:attachment":[{"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/media?parent=4262"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/categories?post=4262"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vyapinsoftware.com\/blog\/wp-json\/wp\/v2\/tags?post=4262"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}